Privacy Policy - Greeks in UK

1. Introduction and Scope

1.1 This Privacy Policy applies to the Greeks in UK website located at www.greeksin.uk (the “Website”).
1.2 We take your privacy very seriously. This policy outlines how we collect, process, protect, and use personal data under the UK Data Protection Act 2018 (“DPA 2018”) and the United Kingdom General Data Protection Regulation (“UK GDPR”).
1.3 For the purpose of the DPA 2018 and UK GDPR, we act as the Data Controller. Any inquiries regarding the collection, storage, or processing of your data should be addressed to our Data Protection Representative via email at co*****@******in.uk.
1.4 By using this Website and interacting with our community features, you consent to the practices described in this policy. We maintain appropriate notifications with the Information Commissioner’s Office (ICO) where required by law.

2. Information We Collect

2.1 We collect personal data on this Website only when it is directly provided to us by you, the user, with your explicit consent. This may include, but is not limited to, your email address, full name, residential or professional address, and telephone number.
2.2 Typically, you will provide these details if you sign up for our free community e-newsletter, submit an event or business listing to our directory, participate in community forums, or purchase premium promotional services or event tickets.
2.3 We also utilize analytical and statistical tools to monitor details of your visits to our Website and the resources you access. This includes, but is not limited to, traffic data, location data, weblogs, and other communication data. Crucially, this analytics data is aggregated and anonymized, meaning it will not identify you personally.

3. Use of Your Information

3.1 We hold and process all personal data provided by you strictly in accordance with the DPA 2018 and UK GDPR.
3.2 The information we collect and store relating to you is primarily utilized to deliver our community services, provide a seamless platform, and fulfill any contractual commitments we have made to you.
3.3 In addition, we may use your information for the following specific purposes:
- 3.3.1 To notify you about important changes to our Website, such as platform improvements, functionality updates, or service/product changes that may affect your experience;
- 3.3.2 If you are an existing user or customer, to contact you with details regarding community services, events, or directory features similar to those you have previously engaged with or purchased;
- 3.3.3 Where you have given explicit consent to receive such alerts, to provide information on trusted partner products, services, or events within the UK Greek/Cypriot community that we feel may interest you;
- 3.3.4 Where you have opted into our mailing list, to deliver our regular community e-newsletters.

4. Disclosure and Sharing of Your Information

4.1 We may disclose your personal information to regulatory bodies, law enforcement, or government agencies solely to comply with our legal obligations, prevent fraud, or minimize credit risks.
4.2 Where you have explicitly consented for us to do so, we may provide your data to selected community partners or third parties who may contact you regarding goods, services, or cultural events relevant to your interests.
4.3 If you wish to revoke or withhold your consent regarding our use—or a third party’s use—of your data, you can do so at the point of data collection on our online forms, by writing to us at our corporate address, or by emailing us directly at co*****@******in.uk at any time.
4.4 Please be assured that we do not reveal identifiable personal information about individual users to our advertisers or sponsors. However, we may occasionally provide them with anonymized, aggregate statistical information about our visitors and community reach.

5. Controlling the Use and Security of Your Data

5.1 If you have given us consent to use your data for a particular purpose, you retain the absolute right to revoke or vary that consent at any moment. You can exercise this right by emailing us at co*****@******in.uk.
5.2 We store your personal data on secure, industry-standard databases. Access is strictly restricted to authorized administrators of Greeks in UK who require the data to manage the platform. These databases are protected by advanced access controls, firewalls, and encryption protocols.
5.3 As a principle, we do not collect, process, or disclose special category (sensitive) personal data—such as details regarding health, religious beliefs, or political affiliations—without your explicit, unambiguous consent.
5.4 We may disclose your personal data to third parties outside of our operational group under the following conditions:
- 5.4.1 In the event that we sell, transfer, or buy any community business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;
- 5.4.2 If the platform or business assets of Greeks in UK are acquired by a third party, in which case personal data held by us about our community members and customers will be one of the transferred assets. Any such transfer will be legally bound to protect the confidentiality of your data under the continued terms of this Privacy Policy.
5.5 The transmission of information via the internet or email is never completely secure. While we apply strict operational security to protect your personal data, we cannot guarantee the security of data while it is in transit to our site; any such transmission is entirely at your own risk. Once received, we employ rigorous procedures and safety features to prevent unauthorized access.

6. Third-Party Links

6.1 Our Website features numerous links to third-party websites, including local businesses, Greek/Cypriot community organizations, and external ticketing platforms.
6.2 These external websites operate completely independently and must maintain their own respective privacy policies. We do not accept any responsibility or liability for their policies or data practices whatsoever, as we have no control over external platforms.

7. Use of Cookies

7.1 Greeks in UK utilizes cookies to optimize your browsing experience. We use cookies to gather operational data about your device and to provide statistical information regarding the usage of our platform.
7.2 This operational data does not identify you personally; it consists purely of statistical metrics regarding our visitors’ interactions with the Website.
7.3 We may also collect information about your general internet usage via a cookie file. Where utilized, these cookies are automatically downloaded to your device and stored on your hard drive or browser storage. They help us structurally improve our Website and tailor our community services.
7.4 You maintain the ability to decline or manage cookies. This can be achieved by adjusting the privacy settings within your internet browser. Please note that if you choose to decline cookies, you may experience reduced functionality or lose access to specific interactive areas of our Website.
7.5 Where we feature community advertisements or directory sponsors, those third parties may also deploy cookies over which we have no direct control. These cookies are typically downloaded only if you actively click on their advertisements or external links.

8. Your Legal Rights

8.1 Under the UK GDPR and DPA 2018, you possess comprehensive rights regarding your personal data. You have the right to request access to the personal information we hold about you (a Subject Access Request).
8.2 You can exercise this right at any time by emailing us at co*****@******in.uk. In accordance with legal standards, there is no fee for this request, and we will provide the requested information within one calendar month.
8.3 You hold the right to rectify inaccurate data, change your processing permissions, restrict processing, or request the complete deletion of all personal data records we hold relating to you (the “Right to be Forgotten”). You can exercise these rights instantly by contacting us via email at co*****@******in.uk.

9. Changes to This Policy

9.1 We reserve the right to update this Privacy Policy from time to time to accurately reflect changes to our website features, regulatory updates, and user feedback.
9.2 We encourage you to regularly review this page to remain fully informed of how we are actively protecting your personal data.

10. Contact Us

We welcome any queries, comments, or structural requests you may have regarding this Privacy Policy. Please do not hesitate to contact our team at: co*****@******in.uk